Work Safe

Fleet Management

After making a commitment to fleet safety, the next step is to create a program that will help reduce crash incidents. A typical fleet management safety program will include driver selection considerations, company policies, vehicle operation procedures and incident actions.

 

Fleet Safety Program Aspects

Driver Selection

Policies and Procedures

Vehicle Operation Safety

Incident Investigation

Driver Selection
The right drivers make all the difference when it comes to fleet safety. By establishing your safety policy and program upfront, potential drivers can immediately see what’s expected of them and what they can expect from their employer. By signing a driver agreement, a driver agrees to respect and follow:

  • Safety performance expectations
  • Company policies and procedures
  • Maintenance responsibilities
  • Accident reporting procedures

Download the following resources to help educate and prepare your drivers to be safer on the road.

Driver Agreement—Use this sample to create your own company document.

Driver Safety Rules—A general overview of safe driving rules that your drivers must agree to.

Heinrichs Accident Study—WorkSAFE Tool Box Talk that discusses the different types of accidents and their impacts.

Driver Evaluation Test Form—Test and grade the performance of your drivers.

Policies and Procedures
Establishing and communicating company policies and procedures is essential to an effective fleet safety program. To encourage adoption, policies should be:

  • Modeled by management
  • Disseminated through safety meetings, training and new-hire orientation
  • Trained regularly
  • Understood by all employees
  • Posted or otherwise available for employees to view at any time
  • Refreshed regularly
  • Enforced

Use the following resources to help inform your drivers of your company’s policies and procedures.

Cell Phones and Driving Policy—Sample document that addresses the hazards of cell phone use while driving.

Disciplinary Action Recordkeeping Form—Resource for recording and handling employee disciplinary issues.

Drug and Alcohol Sample Policy—Use as a template to create your own company policy.

Drugs and Alcohol on the Job—WorkSAFE Tool Box Talk resource to discuss with employees.

Fleet Management Resource Guide—Based on the OSHA Guide for Employers to Reduce Motor Vehicle Crashes.

Motor Vehicle Guidelines for Employers—White paper by NETS, NHTSA and OSHA to reduce motor vehicle-related deaths and injuries in the nation’s workforce.

Personal Use of Company Vehicle Policy—Sample document that covers general rules to consider regarding non-work related use of a company vehicle.

Please Follow Safety Rules—WorkSAFE Tool Box Talks resource featuring important safety insight.

Vehicle Operation Safety
Proper training and refresher sessions on how to operate a company vehicle safely are critical for your fleet safety program. Vehicle selection, regular maintenance and thorough inspection efforts are key to the success of your operation. Points to remember:

  • Evaluate safety features of vehicles being considered for purchase.
  • Research which vehicles are “best in class” for crashworthiness.
  • Stay informed of recall notices and act upon them immediately.
  • Perform regular maintenance and be prepared for unscheduled repair situations.
  • Create a maintenance file and document all repair, inspection and other maintenance/operational activities.

To help you improve vehicle operation safety, download the following resources.

Seat Belt Usage Policy—Sample document that states your company’s policy on seat belt usage and asks for employee compliance.

Pre-trip Vehicle Inspection Form—Checklist employees can use to quickly inspect their vehicle.

Fleet Management Resource Guide—Resource based on the OSHA Guide for Employers to Reduce Motor Vehicle Crashes.

Incident Investigation
If and when an incident, accident or near-accident occurs, employees should be trained to report the occurrence including all details of the crash and damages. Preparing your employees to conduct an incident investigation should include providing:

For more information on how to create and operate an effective incident investigation program, see Step 5 in the Crash Reporting and Investigation section of the Fleet Management Resource Guide.

 

Do you have questions about how Missouri Employers Mutual or the WorkSAFE Center can help your workplace? Contact us today to learn more about our resources and custom safety training.

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