Motivate for emergency preparedness
Good managers and supervisors lead by example. When emergency preparedness is made a top priority, employees are more likely to follow these behaviors and actions. Here are some ways to engage everyone in actively preparing for emergency situations:
- Provide sufficient training, funds, time and necessary equipment to carry out your Emergency Action Plan.
- Strive to involve every employee in acknowledging their role in emergency preparedness as well as the role of others.
- Post your Emergency Action Plan in the most accessible locations.
- Conduct regular Emergency Action Plan drills and evaluate each employee’s performance accordingly, holding them accountable.
- Test alarm notification and communication systems, including strobe lights for the hearing impaired, and repair as needed.
- Comply with governmental agencies, insurance carriers, and internal procedures.
- Ensure industry best practices are applied.
- Observe work activities to detect and prevent emergencies caused by unsafe actions.
- Consistently enforce safety rules and regulations, programs and protective measures.
- Be aware of employees with disabilities or special needs and assign someone to assist them in evacuation.
- Review Emergency Action Plan regularly and revise as needed.
Be in the know
To respond accurately and efficiently to an Emergency Action Plan, you must understand the high-risk areas for your industry and your region. A Hazard Vulnerability Assessment can help with this, taking into account all the factors, including both physical and chemical hazards, which could be involved in an emergency situation and the best way to respond.
- Know your region. Because different regions are subject to different types of disasters, it’s important to know the ways your business could be at risk.
- Know your history. Be aware of past emergencies that have occurred frequently or close to your area and the best way to respond.
- Know when the Emergency Action Plan should be initiated.
- Know how to identify the different types of emergency alarms and notification signals, and the risks involved with each.
- Know which emergency officials to contact.
- Know your escape route and ensure that nothing is obstructing its path.
- Know where to go and ensure the shelter is clear.
- Know your head count and any personal information in case someone is not accounted for during or after an emergency.